Acronyms Frequently used by Montana State Library

Last updated: August 1, 2012

AADB - The American Association of the Deaf-Blind

ACB - American Council of the Blind

ADA – Americans with Disabilities Act

National legislation giving civil rights protection to individuals with disabilities; it impacts libraries as services providers and employers.

AFB - American Foundation for the Blind

AG – Attorney General

ALA - American Library Association

Founded in 1876, ALA is the national association serving the interests of libraries and librarians.

ALTAFF – Association of Library Trustees, Advocates, Foundations and Friends

ALTAFF is a national network of enthusiastic library supporters who believe in the importance of libraries as the social and intellectual centers of communities and campuses.

ARM - Administrative Rules of Montana

These are the official procedural rules that support the implementation of Montana laws.

ARRA – American Recovery and Reinvestment Act

The act providing for stimulus monies.

BARD - MTBL's Braille and Audio Reading Download Service

A free online braille and audio book, magazine, and other material download service for MTBL patrons 

BIP – Broadband Initiative Program

Supported by the Department of Agriculture’s Rural Utilities Service (RUS)

BMSC – Base Map Service Center

Formerly the Department of Administration’s geographic and mapping services center, this group was administratively moved to the Montana State Library via Interagency agreement in September 2011.  Along with NRIS it makes up the MSL Geographic Information component of the Library.

BTOP – Broadband Technology Opportunities Program

Supported by Department of Commerce’s National Telecommunications and Information Administration (NTIA)

BVA - Blinded Veterans Association (by State)

BVF – Broad Valleys Federation, see also Federations

CCG – Complies with Copyright Guidelines     

CCL – Complies with Copyright Law

CE - continuing education

Opportunities provided for personnel to improve and grow in their professions.

CMLS - Certified Mailing List Service

MTBL's patron verification system with NLS

CST – Coal Severance Tax monies

DA1 - Digital Advanced machine loaned to MTBL patrons

DB - Digital Book

A digital cartridge book for MTBL patrons to play on a DA1, DS1 or approved commercial player.

DEQ – Department of Environmental Quality

DMS - DataManagement Services, Inc.

NLS vendor contract providing machine lending agency and certified mailing list services to MTBL

DNRC – Department of Natural Resources and Conservation

DPHHS – Department of Public Health and Human Services

DS1 - Digital Standard Machine

Digital standard machines are loaned to MTBL patrons

DTBM - Digital Talking Book Machine

Digital talking book machines are loaned to MTBL patrons

EDS - EBSCO Discovery Service

Provides a single search interface that harvests and displays results from several catalogs and databases.

EPP – Executive planning process

Process used by the Governor’s budget office in preparation of the biennium budgets.


Federal program providing discounts to eligible schools and libraries for access to telecommunications and information services, including basic local and long-distance phone services, Internet access services, and acquisition and installation of network equipment. The Universal Service Administrative Company’s Schools and Libraries Division administers the E-Rate program for libraries.

ESRI – Environmental Systems Research Institute, Inc.

The world wide leader for GIS software; the state maintains an enterprise license agreement for software purchases with this company (though, like OCLC, the company name is now just ESRI).


A geographical grouping of libraries of all types working together to provide a broader range of resources and services than each individual library can offer alone. Montana is divided into six federations; each has an advisory board and federation coordinator. The federations receive funding through the Montana Coal Tax Severance Fund.

FTE - full-time equivalent

A measure used by human resources personnel to indicate the number of full-time workers who would be employed if all part-time positions were added together. The FTE calculation is used for budgeting and reporting purposes.

FWP – Fish, Wildlife & Parks

FY - fiscal year

Used in budgeting to identify the twelve-month accounting period under which an organization operates. The State of Montana fiscal year runs from July 1 of current year until June 30 of the following year; the federal fiscal year (like for LSTA funding) runs from October 1 of the current year until September 30 of the following year.

FYE – fiscal year end

GIO – Geographic Information Officer

GIS – Geographic Information Systems

GPL – Golden Plains Library Federation, see also Federations

HB2 or HB0002 – House Bill Two

House Bill Two was/is the general appropriations act passed each biennium by the Montana Legislature containing the budget for all Montana state agencies including the Montana State Library.

HB0645 – House Bill Six Forty Five

House Bill Six Forty Five was the stimulus funding bill passed by the last Legislature.

ILL - interlibrary loan

System of interlibrary cooperation, which allows libraries to obtain information and materials for their users from other cooperating libraries. Also referred to as resource sharing.

ILS - Integrated Library System

The computer based automation that libraries use for circulation and cataloging of library materials and the management of patron accounts.

IMLS - Institute of Museum and Library Services

Independent federal agency that provides programs of support for both libraries and museums and encourages library-museum partnerships. The agency administers the Library Services and Technology Act (LSTA)grant program to states.

ITPR - Information Technology Purchase Request

Documentation required by the State's Information Technology Services Division to document and justify IT purchases.

KLAS - Keystone Library Automated Systems

Catalog and database for MTBL patrons

LAN - local area network

Network that connects nearby computers, usually in the same building, using cables or wireless technology.

LBPH - Libraries for the Blind and Physically Handicapped (by State)

Library Services and Technology Act (LSTA)

Funding administered by Montana State Library. The project is successful by enabling basic trustee Board training by other public library trustees. Training is provided on request and trainers volunteer their services.

LC - Library of Congress

National library of the United States that serves the U.S. Congress and provides services to all types of libraries.

LDD - Library Development Department

Division of Montana State Library that provides consulting services and training to librarians in Montana to assist with the improvement of library services statewide.

LIS – Library Information Services

Program of the Montana State Library that administers the state depository library program, provides reference service, interlibrary loan service, and bibliographic control and access to MSL collections including state publications, natural resource information about Montana, and professional library development material.

LSTA - Library Services and Technology Act

Administered under the Institute of Museum and Library Services with the primary focus on improving library services through technology, encouraging sharing of resources and targeting library and information services to underserved populations. LSTA grants are awarded annually to all state libraries for use in statewide and local projects. In Montana, the Montana State Library Commission establishes priorities for LSTA funds.

LVM – Low Vision Montana

An information and referral service for Montanans seeking low vision resources.

MAB – Montana Association for the Blind

MAB/SOP – Montana Association for the Blind’s Summer Orientation Program

A four week summer training program for newly blind & low vision Montanans.

MAGIP – Montana Association of Geographic Information Professionals.

MARC - machine readable cataloging

Standardized arrangement of bibliographic information for computer-based catalog records to permit sharing with other automated systems.

MBARS – The Montana Budget Analysis and Reporting System

MBARS provides all state agencies with one computerized system for budget development, maintenance and tracking, and is integrated with the State Accounting, Budget, and Human Resources System (SABHRS)

MCA – Montana Codes Annotated

The laws of Montana.

MDT– Montana Department of Transportation

MLA - Montana Library Association

State association with a membership composed of librarians from all types of libraries, trustees, friends and students. MLA’s concerns are the welfare and professional development of its members, the advocacy of library needs and the assurance of open access to information for all Montana’s citizens.

MLC – Montana Library Commission

The acronym often used by the Legislature and Governor’s Budget Office for MSLC or Montana State Library Commission

MLIAC – Montana Land Information Advisory Council

A council that advises the state Geographic Information Officer and discusses and makes recommendations related to GIS policies and standards in Montana.

MLS - Master of Library Science

Graduate degree from a library school or department.

MontanaLibrary2Go or MTLIB2GO

A consortium of Montana libraries which provides downloadable E-content to their patrons.

MOU – Memorandum of understanding

MPLA - Mountain Plains Library Association

Eleven-state association, including Montana, which seeks to improve present and future library services throughout the region.

MSC - Montana Shared Catalog

A consortium of all types of libraries from across Montana which share an online catalog and circulation system hosted by the Montana State Library.

MSDI – Montana Spatial Data Infrastructure

Thirteen datasets considered critical to GIS analysis in Montana.  MSL managers the orthoimagery, hydrography and stewardship datasets.  NHP is developin the wetlands dataset under a grant from the Montana Department of Environmental Quality.

MSDL – Montana State Digital Library

The "traditional" division of the library, MSDL staff manage collections, respond to reference requests, and provide access to a large variety of information with an emphasis on online access .   LIS, NRIS and NHP are programs of MSDL.

MSL – Montana State Library

MSLC - Montana State Library Commission

The Governing body for Montana State Library. The governor appoints five members and two members are designees from the Office of Public Instruction and the Commissioner of Higher Education. Refer MCA 22-1-101.

MTSLR – Montana Statewide Library Resources

MTBL-MLA - Montana Talking Book Library's Machine Lending Agency

MTBL – Montana Talking Book Library

Department of Montana State Library that provides free equipment and materials to Montana citizens who are visually or physically impaired. MTBL is funded by Library Services and Technology Act (LSTA) and state general funds. MTBL materials are provided by the Library of Congress or are recorded by TBL volunteer readers.

MTBL-MSC - Montana Talking Book Library's Multistate Center Services

NLS Resource Centers (East & West) providing Braille, foreign language, magazine and local recording QA services

NABS - National Association of Blind Students

NABV - National Association of Blind Veterans

NAC – Network Advisory Council

A geographically diverse group of Montana librarians representing all types of libraries that is appointed by the State Librarian. This group advises the Montana State Library in matters pertaining to library networks, resource sharing, library automation, online library resources, and training needs.

National Library Services

National Network of Regional Libraries for the Blind and Physically Handicapped

NFB - National Federation of the Blind

NFB – National Federation for the Blind

NHP – Montana Natural Heritage Program

A program of MSL under contract with the University of Montana.  NHP provides information on Montana's species and habitats, emphasizing those of conservation concern.

NLLD – National Library Legislative Day

NLLD is usually scheduled in May each year as an opportunity for Library advocates to meet with our Congressional delegation in Washington DC to share views on library funding and issues.

NLS - National Library Service for the Blind and Physically Handicapped

Division of the Library of Congress, NLS offers free recorded and Braille-embossed books and magazines to individuals with visual and other physical conditions limiting use of regular printed materials. Montana State Library’s Talking Book Library serves as a regional library for Montana.

NLS/BPH - National Library Service for the Blind and Physically Handicapped

NRCS - Natural Resources Conservation Service

A federal program of the Department of Agriculture.  MSL has a contractual agreement to house and provide technical and GIS support for one NRCS employee.

NRIS - Natural Resource Information System

Program of Montana State Library, NRIS was established in 1985 to identify and acquire Montana’s natural resource information and to provide a clearinghouse for this information.

NTIA – National Telecommunications and Information Administration of the United States Department of Commerce

OBPP – Office of Budget and Program Planning of the Governor’s office.

OCLC - Online Computer Library Center

Nonprofit library service and research organization located in Dublin, Ohio, used by libraries to catalog library materials, manage interlibrary loans and maintain location information on library materials. In Montana, many libraries of all types use the OCLC bibliographic database for cataloging, interlibrary loan and reference.

OPAC - Online Public Access Catalog

Automated catalog providing patron access through computers. See also PAC.

OPI – Office of Public Instruction

OTO – One time only

A phrase used when the legislature or Governor’s budget office agrees to fund a program or service for one year or one biennium only.  A new request would have to be filed to get funding beyond the one year.

PAC - Public Access Computer

User-friendly computer terminal that permits patron access to an automated library catalog. See also OPAC.

PATH – Pathfinder Federation of Libraries, see also Federations

PEEL – Professional education and employment for Librarians

A multi year grant program to provide scholarship monies for Montanans to attend Masters of Library or Information Science schooling and to provide stipends for Montana libraries to help pay for professional librarians to work in their libraries.

PLA - Public Library Association

Division of the American Library Association.

PNLA - Pacific Norwest Library Association

Seven-member regional library association promoting regional library activities and cooperation among five states including Montana, and two Canadian provinces.

RFP - request for proposal

Document issued to advertise for vendor proposals, equipment and software. Usually the RFP contains detailed specifications of the goods or services wanted.

RSS - Really Simple Syndication

An online tool used to push information to patrons via the web.

RUS – Rural Utilities Service of the United States Department of Agriculture.

SABHRS – State Accounting, Budget, and Human Resource System

Software program that combines the state’s accounting, budgeting, personnel, payroll, and asset management systems into one single system.

SAGE – Sagebrush Federation of Libraries, see also Federations

SLO – Spanish Language Outreach

Program originally funded by the Gates Foundation.

SO - Species Occurrence

A mapped representation of a known occurrence of a Species of Concern that typically includes an associated circular area of locational uncertainty concerning its exact location.  Animal Species Occurrences usually include areas around the observation that represent a typical home range size for the species; suitable habitats within this area are likely occupied by the species.

SOC – South Central Federation, see also Federations

SOC - Species of Concern

A special designation used by NHP to denote plants and animals that are at risk or potentially at risk.

SuDoc – Superintendent of Documents

Classification system for federal publications.

SWIM - South Dakota, Wyoming, Idaho, and Montana

A joint professional education and employment for librarians scholarship program.

TAM or TAMFED – Tamarack Federation of Libraries, see also Federations



Electronic encrypted Braille books and magazine service for MTBL patrons. See BARD.

WIS - Water Information System

A program of NRIS that serves as a clearinghouse for water information in Montana.